MONITORING & TRACKING POLICY
Monitoring and tracking student performance should encourage students to undertake greater responsibility in their own learning and help the learning community support its students. By recording summative assessment results on Excel, staff can systematically monitor and track student performance which can be measured against target grades and by using a traffic light colour code, identify those who are on target, those whose performance is borderline and those who are underperforming. When there is a case of underperformance or where there is a significant concern, a letter identifying specific agreed needs will be sent to parents.
TRAFFIC LIGHTs
Green – on target
Amber – borderline
Red – underperforming
TARGET GRADE
S1: English and Maths target grades should be based on primary results. For departments which have no results from the primary sector, target grades should be based on either a combination of Reading, Writing and Maths results or on initial class exercises. Target grades based on initial class exercises should be profiled by no later than mid-September.
S2 to S6: Target gradesshould be based on previous course results and where appropriate, course recommendations and student consultation. Based on this target grades should be profiled by the end of the first week of the course.
At any time target grades can be renegotiated if they are considered to be inaccurate.
PROCEDURE
ACTION TAKEN BY CLASS TEACHERS
After each assessment cycle each class teacher should log and codify assessment results and review student performance.
1. Red – Students who are underperforming the teacher should:
1. consult with the student documenting the specific agreed action using the Comments feature of Excel. The student should initial and date the agreed specific action
2. notify the PT by e-mail which should include the name of the student and the specific agreed action. The relevant PGT and named member of office staff should be copied into this e-mail. The office can be contacted at BHSOfficeStaff@scotborders.gov.uk. A letter of concern will be sent home documenting the specific agreed action. The teacher will be asked to sign this letter.
2. Amber – Students who are borderline the teacher should:
1. consult with the student
If the teacher is concerned significantly then they should:
2. document the specific agreed action using the Comments feature of Excel. The student should initial and date the specific agreed action.
3. the teacher should notify the PT by e-mail which should include the name of the student and specific agreed action. The relevant PGT and named member of office staff should be copied into this e-mail. A letter of concern will be sent home documenting the specific agreed action. The teacher will be asked to sign this letter.
3. Green – Students consistently on-track the teacher should:
1. follow the guidelines for Promoting Positive Behaviour and on-track performance will be recognised accordingly.
2. as appropriate a teacher may decide to award a certificate or issue a positive letter. If this is the case, brief details should be documented using the Comments feature of Excel and an e-mail should be sent to the PT and relevant PGT. In the case of a positive letter include named member of office staff and a letter will be sent out accordingly.
ACTION TAKEN BY PRINCIPAL TEACHERS
PTs will monitor and track students across the faculty after each assessment cycle.
1. Red – Students who are underperforming the PT should:
1. consult the student. Professional judgement should be used whether the PT feels the need to consult the student after the class teacher. If consultation takes place then the PT should inform the class teacher. If deemed necessary
2. request Head of House to attend student consultation. Head of House will inform relevant PGT. If deemed necessary
3. invite parents to attend a meeting. Before meeting takes place PT should consult with the relevant PGT.
2. Amber – Students who are borderline the PT could:
1. advise/liaise with the class teacher regarding specific agreed action or
2. support the class teacher in consulting with student and advise on specific agreed action or
3. consult the student. Professional judgement should be used whether the PT feels the need to consult the student after the class teacher. If consultation takes place then the PT should inform the class teacher. If deemed necessary
4. request Head of House to attend student consultation. Head of House will inform relevant PGT. If deemed necessary
5. invite parents to attend a meeting. Before meeting takes place PT should consult with the relevant PGT.
3. Green – Students who are consistently on-track the PT should:
1. monitor those who are recognised through Promoting Positive Behaviour
2. monitor those who receive certificates/positive letters
ACTION TAKEN BY PRINCIPAL GUIDANCE TEACHERS
Principal Guidance Teachers will monitor and track students in their own caseload after each assessment cycle.
1. Red – Students who are underperforming the PGT should:
1. discuss and propose remedial strategies with House Team and/or
2. consult students and/or
3. contact parents
2. Amber – Students who are borderline the PGT should:
1. support teachers and PTs in contact with the parental home or
2. in consultation with teachers and PTs contact the parental home
3. consult students
3. Green – Students who are consistently on-track the PGT should:
1. track positive points/referrals/certificates/positive letters
ACTION TAKEN BY SMT
1. Red – Students who are underperforming the SMT should:
1. discuss and propose remedial strategies with House Team and/or
2. consult and propose remedial strategies for those who are underperforming across a number of departments
3. on request support PT and/or PGT in meeting parents
2. Amber – Students who are borderline the SMT should:
1. at their or the PGT’s discretion discuss and propose remedial strategies at House Meetings
3. Green – Students who are consistently on-track the SMT should:
1. monitor positive points/referrals/certificates/positive letters according to House
